Constitution & By-Laws

The name of this Association shall be FILIPINO DENTISTS IN KSA which hereinafter may also be referred to as The Association or This Association.

Section 1 To promote fellowship and camaraderie among its members by sharing their knowledge and experiences relevant to the practice of the dental profession in accordance with the governing laws of the Philippines and the Kingdom of Saudi Arabia.

Section 2 To organize activities such as community dental service, dental awareness program, fund raising projects, sports festivals and the like to promote diplomatic relations with the Philippine Embassy in KSA, the Philippine Dental Association, Saudi Dental Society and the Saudi Commission for Health Specialties.

Section 3 To provide continuing dental education programs to update its members with the latest technology in the practice of the dental profession.

Section 4 To provide assistance to members in conformity with the Association’s By-laws.

Section 1 The members of this Association shall be dentists of Filipino citizenship currently working in the Kingdom of Saudi Arabia who have complied with the requirements and have successfully passed the licensure exams given by the Philippine Regulation Commission (PRC) and the Saudi Commission for Health Specialties.

Section 2 The membership in the Association shall be classified as follows: (A) Active (B) Associate (C) Auxiliary Member (D) Honorary Member (E) Life Member (As Amended on October 16, 2021)

Section 3 Categories (A) Active Member- any member duly licensed to practice dentistry in the Philippines and in the Kingdom of Saudi Arabia B) Associate Member- Any member duly licensed to practice dentistry in the Philippines but has not passed the licensure exams given by the Saudi Commission for Health specialties or otherwise working as dental assistant or dental hygienist in KSA (C) The Auxiliary Member- Shall include but not limited to dental hygienists, technicians, and dental assistants here in KSA who are not licensed in the Philippines (D) Honorary Member- A distinction, status or award without the person bestowed with the honor being made to fulfill the usual requirements or a person holding a position without being paid for it. The Honorary member is one who has made an outstanding contribution to the state of oral health and the advancement of the art and science of Dentistry. A person who have unselfishly contributed with his/her professional expertise voluntarily for the welfare of the (FDK) organization. The incumbent Executive Committees can grant the honorary membership status upon consensus and proper deliberation of the majority. Shall be granted to a person with active participation and contribution to FDK for three consecutive years. (E) Life Member- These are the past presidents who have fully completed his or her term. (As Amended on October 16, 2021) With consideration to the person’s medical/health issues, migration and termination of contract. (As Amended on November 5, 2021)

Section 4 Privileges (A) An active member shall: (1) Shall have the right to vote provided they are registered as an FDK member (2) Shall receive the publication of the Association (3) Be entitled to hold position in the Association (4) Be entitled to receive benefits of the Welfare and Trust Fund (5) Participate in various programs of the Association (6) Be prioritized to receive benefits and may be granted such privileges the Association may extend. (B) The Associate member shall: (1) Be privileged to attend the scientific sessions, seminars, symposia, etc. (2) Receive the FDK Publication (3) Have the right to vote. (4) Hold a position in the Executive committee with the exception of presidency. (As Amended on December 5, 2021) (C) The Auxiliary member shall: (1) Shall receive the FDK Publication (2) Be allowed to attend scientific sessions, seminars, symposia, etc. of the Association (D) The Honorary member shall: (1) Receive a Certificate of Honorary membership (2) May attend any or all programs of the association (E) The Life member shall: (1) Be exempted from paying the annual membership dues (2) Have the right to vote (3) Receive a Certificate of Life Membership (4) Be entitled to all the privileges of an active member in a good standing (5) Be entitled to receive benefits of Welfare and Trust Fund (As Amended on October 16, 2021)

Section 5 Member in Good Standing A member in good standing is one who is a paid member in both the association and the constituent chapter or their respective professional organization.

Section 6 Active Membership Fee The active membership fee covering the annual fee shall be determined by the Board of Directors. Increase in membership dues for a year, when indicated will be determined by the Board of Directors.

Section 1 Elective Officers of the Association and Board of Directors A. The elective officers of this Association shall be composed of the following: President, President-Elect, Executive Vice President, Vice President for Eastern Region, Vice President for Western Region, Vice President for Northern Region, Treasurer, Auditor, Press Relation Officer and Board of Directors which shall be composed of nine (9) members, namely The President (EX-Officio) as Chairman, 1 Eastern Region (ER), 1 Western Region (WR), 1 Northern Region (NR) and 5 Central Region (CR). B. The Vice Presidents for Eastern Region, Western Region and Board of Directors shall be nominated and elected by the members of the association in their respective region. (As Amended on October 16, 2021)

Section 2 Eligibility A. Only an active member in good standing shall be eligible for election to any office such other qualifications for candidacy as maybe provided for within this Constitution and Bylaws. B. Qualifications of an FDK President: 1. Must be a licensed practitioner in the Philippines and Saudi Arabia. 2. Must come from the Central Region. 3. Must be at least 3 years consecutive active member of FDK ( As Amended on November 5, 2021) C. Qualifications of the Board of Directors 1) Must be of Good Moral Character. 2) Must be at least 3 years of active membership in the FDK. 3) Must be a past officer of FDK. 4) Must be a bonafide member of the PDA and chapter/affiliate and in good standing for at least 3 consecutive years (abroad or in the Philippines). (As Amended on October 16, 2021)

Section 3 Nomination and Election The election of officers of the Association shall be held during the Association’s Annual General Assembly Meeting which would be declared by the Board Members. Votation is Through Ballot 1member = 1 vote (As Amended on October 16, 2021)

Section 4 Term of Office A. The elective officers of the Association shall serve for a period of 12 months, and/or until their successor shall have been elected and qualified. B. A member of the Board shall hold office for a term of one (1) year and shall continue office to serve until his successor shall have been elected and duly qualified. (As Amended on October 16, 2021)

Section 5 Vacancy In the event the office of the President shall become vacant due to resignation, physical disability or other causes, the Executive Vice President shall succeed into the office of the President and only for the unexpired portion of the latter’s term. After the Executive Vice President the line of succession shall be as follows: Secretary Treasurer Auditor Mass media Officer (As Amended on October 16, 2021)

Section 6 Duties of the Officers and Board of Directors A) The President shall: 1) Preside at all the meetings of the Association 2) Act as official representative of the Association in its contacts with the government agencies, civic, health, business, and other professional organizations for the purpose of advancing the policies and objectives of the Association 3) To call special meetings as the need arises 4) To appoint Chairmen to the various standing committees of the Association 5) To present his FDK Annual Report before the general assembly 6) To perform such other duties as may be provided or in the Constitution and By-laws B) The President-elect shall: 1) Succeed the incumbent president during the next fiscal year 2) Assist the president when requested 3) Assume the position as General Chairman of the FDK Annual General Assembly 4) Act as a nominal and titular symbol of the Association 5) Serve as diplomatic and ceremonial representative 6) Perform such other duties and functions as delegated by incumbent president C) The Executive Vice President shall: 1) Succeed the President when the latter’s position becomes vacant 2) Presides over the meetings when the president is absent

3) Perform such other duties and functions as delegated by incumbent president D) The Vice Presidents for Eastern, Western Region and Northern Region: The Region Vice Presidents shall: 1) Act as representatives of the Association in promoting and maintain good rapport between chapters, and chapters of his district with the Association. 2) Furnish the Association information concerning the organization status of the chapters 3) Assist the President in his respective region by encouraging active support to FDK programs. 4) Attend the annual FDK Induction and Turnover Ceremony as well as the General Assembly. 5) Assist in coordinating the Association’s programs of activities requiring implementation in the field 6) To advise the association on the need of organizing new constituent chapters in his District 7) Represent the President and the Association in any local health and/or socio-civic undertaking in his region. (As Amended on October 16, 2021) 8.) Submit a Quarterly report of the activities and financial report to the president. Non-compliance will be subject to penalty. (As Amended on November 5, 2021) E) The Secretary shall: 1) Be responsible for ensuring accurate and sufficient documentation 2) Records minutes of meetings, ensures their accuracy and availability, submits various reports to the board, maintains membership records, and performs other duties as the need arises and/or as defined in the bylaws. The secretary is responsible for ensuring that accurate minutes of the meetings are taken and approved. Requirements of minutes may vary but should include at a minimum: date, time, location of meetings; list of those present and absent, list of items discussed; list of reports presented; test of motions presented and description of their disposition. 3) Serve as Custodian of records. The secretary ensures that the records of the Association are maintained and made available when required by authorized persons. 4) Ensures that official records of members of the Association are maintained. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc. 5) Ensures that an up-to-date copy of the bylaws is available at all meetings 6) Ensures that proper notification is given for members’ meetings 7) Manages the general correspondence of the Association 8) Submits quarterly reports of the Association to the Philippine Dental Association E) The Treasurer shall: 1) Serve as custodian of all monies, securities, and funds of the Association 2) Disburse funds of the Association according to the direction and disposition of the Board of Directors

3) Deposit in a reputable bank and disburse the money of the Association as directed by the Board of Directors 4) Sign the checks of the Association, together with the President to pay its obligations 5) Submit monthly financial reports to the members of the Association or anytime when so requested 6) Submit the annual financial report of the Association 7) Act as custodian of all properties of the Association 8) To exercise voting power on financial matters during Board Meetings 9) To be responsible to the membership on the custody and/or disbursements of funds of the Association. He shall post a bond in such amount as may be determined by the board. F) The Auditor shall 1) Review and verify the accuracy of financial records 2) Perform duties necessary in auditing financial management and transactions such as money, properties, securities, deeds, and other assets of the organization. 3) Shall pre-audit disbursements of the association. 4) Submit an Auditor’s Report to the Board of Directors every Board meeting. (As Amended on October 16, 2021) G) The Mass Media Officer shall 1) Take charge of all public information and promotional activities of the Association through exposure in the Tri-Media which the Association may deem proper or the effective implantation of its aims and programs 2) Shall take charge of protocol and proper courtesy arrangements in all functions and activities of the Association, based on the FDK and PDA standing rules and guidelines H) The Board of Directors shall 1) Be the overseers and supervisors of FDK 2) Formulate and adapt the administrative policies governing the day to day operations of the Association 3) Chair at least one Standing Committee (As Amended on October 16, 2021)

AMENDMENT: H) BOARD OF DIRECTORS

Section 1 Composition

The composition of the Board; Its elective members 9 A. The Board of Directors shall be composed of nine (9) members, namely The President (EX-Officio) as Chairman, 1 Eastern Region (ER), 1 Western Region (WR), 5 Central Region (CR) and 1 Northern Region (NR) upon completion of 3 years.

Section 2 Qualifications of Members of the Board

A. Must be of Good Moral Character

B. Must be at least 3 years of active membership in the FDK C. Must be a past officer of FDK D. Must be a bonafide member of the PDA and chapter/affiliate and in good standing for at least 3 consecutive years ( abroad or in the Philippines)

Section 3 Term of Office

A. A member of the Board shall hold office for a term of one (1) year and shall continue office to serve until his successor shall have been elected and duly qualified. B. Any vacancy in the membership of the Board shall be filled up by the candidate receiving the next highest vote during the annual general election and shall serve for the unexpired term only. C. An official leave of absence may be filed for a maximum time of two (2) months D. Any member of the Board of Directors except the President may be elected to the same office for only (2) two terms. However, he may be qualified to run for any other elective position in the Board. The President is eligible for only one (1) term.

Section 4. Powers and Duties of the Board

The formulation and adaptation of administrative policies governing the day to day operations of the Association shall be the inherent duty of the Board. (As Amended on October 16, 2021)

AMENDMENT: G. The Board of Directors

They are elected active members of FDK with the position of PRESIDENT, upon completing one fiscal year tenure he/she will be automatically a member of the Board and will hold the position as a Chairman/Chairwoman of the Board. Sometimes they are called Board of Trustees. They are highly calibrated individuals with much trusted integrity that would serve as the inner Voice (conscience) of the organization.

The Duties of the Board of Directors (BOD) 1. Oversees and supervisors of the Organization 2. Acts as Legislative or making incoming laws, policies and objectives, therefore they must be adept with the bylaws. If not, give them a copy for them to be acquainted. 3. Review the performances of EXECOM 4. Regulates and approves annual budget, inventories and accounting 5. Judge and decides cases where the EXECOM cannot meet the proper concurrence. 2/3 majority rule always applied in every decision 6. The Board will have Parallel Committees with the EXECOM as follows: a. Committee on Outreach b. Committee on Sports c. Committee on Journal d. Committee on Ways and Means e. Committee on Special Professional Licensure Examination (SPLE)

7. The BOD’s in the preceding committee will have a term of tenure which shall follow the fiscal year of FDK 8. The current BOD chairman will automatically be the Over-All-Chairman of the FDK By- laws 9. The BOD has the final approval of whoever FDK Delegates to attend during the Fiscal and Mid-year Session to the House of Delegates of PDA such as the Chief Delegate (CD), Official Delegate (OD), Alternative Delegate (AD) a. Chief Delegate (CD)- The designated delegate is automatically the current FDK President b. Official Delegate (OD)-This delegate will have a tenure of 3 years and will be selected from nominated individuals. For the final designation of the Official delegate a 2/3 vote from BOD present during the meeting called for the purpose will be required c. Alternate Delegate (AD)- This delegate will be selected yearly from nominated individuals and will require 2/3 votes from the BOD body present during the meeting called for the purpose and that he/she can perform his/her duty in the absence of CD or OD. 10. The immediate past Vice president of FDK Eastern and Western Region will be automatically the coordinator of the FDK-BOD of their respective region and will be the representative to the BOD of the Mother Organization which is the Central Region. The tenure will be one fiscal year of the organization Amendment under: Dr. Fe Elona Canapi BOD-Chairman FY2018-2019

AMENDMENT: Amended Elective Officers of FDK

Section 1 The Elective Officers of the Association are the: President President-Elect Executive Vice President Vice President of Eastern Vice President of Western Secretary Treasurer Auditor Press Relation Officer

FDK- WESTERN REGION (WRSA) under the umbrella of FDK Central headed by the elected Vice President as the head of the region Amendment under: Dr. Fe Elona Canapi BOD-Chairman FY2018-2019

Section 7 Ex- Officio The immediate past president shall serve as a mentor and advisor to the new members of the executive council and shall be an ex-officio and automatically the chairman of the board of director for 1 year term immediately after his term of presidency.

Section 8 Appointive Officers A. The appointive officers of the Association shall serve or hold office at the discretion of the President upon approval of the Board of Directors. B. The appointive officers of the Association shall be the Assistant Secretary, Committee Chairmen C. Appointments made by the President enumerated in the preceding section are subject to the approval of the Board of Directors. (As Amended on October 16, 2021)

The Association shall consist of duly chartered constituent regional chapters aside from those in the city of Riyadh to be represented in the Association by a Regional Representative for Northern, Southern, Eastern, and Western regions of KSA.

BOARD RESOLUTION NO. ______ SERIES OF 2021 held on October 16, 2021 Loran Resort, Riyadh, K.S.A.

“WHEREAS, the Filipino Dentists in K.S.A. (FDK) intends to adopt a policy on the formation of the Council of the Past Presidents;

“NOW, THEREFORE, RESOLVED, AS IT IS HEREBY RESOLVED, that the Board, with unanimous concurrence of majority of its members, hereby adopt and approve the following:

Section 1 Composition

The Council shall be composed of the FDK past presidents.

Section 2: Duties, Functions and Privileges

A. The Council shall be the consultative body of the Association on matters involving the Code of Ethics and on other matters relative to the interest of FDK and make recommendations to the Board of trustees for appropriate actions. B. The Council, through the Chairman, shall act as advisor to the incumbent President of the association. C. The Council shall also act as the COMELEC (Commission on Elections) of the organization.

D. The members of the Council of Past Presidents shall have the privilege of a lifetime member whether or not he has attained the age of sixty years (60) or twenty (20) years of active membership in consideration of the services rendered to the Association as President.

Section 3: Officers

The Advisory Body of the Association shall be composed of all past presidents of the Association. The Chairmanship of the Council of Past Presidents shall be in the order of succession by the order of term of office.

In the event that succession shall not be applicable, the Chairmanship shall be through votation among the council members.

The Council shall be composed of:

a. Chairman – who is the most senior among the chronological order of FDK presidents; b. Secretary – next in line of seniority; and c. Members

Section 4: Term of Office

The member of the Council shall serve the FDK as long as it maintains its integrity and loyalty to the organization

Section 5: Meetings

The Council shall meet quarterly, twice (2) during the General membership or as often as the Chairman may determine.

“RESOLVED, FINALLY, that this Resolution shall remain, valid, subsisting and enforceable upon the Corporation unless subsequently modified, revoked or rescinded or superseded by a resolution of the Board of Directors.”

CERTIFICATION

I, __________________, the duly appointed Secretary of do hereby certify that the Board of Directors in a meeting held on ____________________, approved the foregoing resolution.

__________________________ Dr. Venus R. Kudiyil Secretary/Member Board of Director

APPROVED BY:

Dr. Lourdes Madayag Dr. Elias Fernando Jr. Dr. Imelda Marzan Member Member Member Board of Directors Board of Directors Board of Directors ID: ________________ ID: ________________ ID: ________________

Dr. Redelma Cabal Dr. Jill Paspe Dr. Fe Elona Canapi Member Member Member Board of Directors Board of Directors Board of Directors ID: ________________ ID: ________________ ID: ________________

Dr. Amalia C. Mingo Dr. Delfin Federico Jr. Member Member Board of Directors Board of Directors ID: ________________ ID: ________________

ATTESTED BY:

____________________________ Dr. Shamira Kristine Tonio Chairman / Director

SUBSCRIBED AND SWORN to before me this _________ day of __________________________ at ______________________________, who are personally known to me and to me known to be the same persons who executed the foregoing instrument and who exhibited to me their valid Identification Cards, under their names.

Doc. No. ______; Page No.______; Book No.______; Series of 2021.

Section 1 The fiscal year starts January 1 and ends December 31 of the same year

AMENDMENT: Board Resolution of FDK (Duly passed on June 26, 2015)

ADOPTION OF THE NEW FISCAL YEAR Whereas. The Filipino dentist in KSA desires to adopt a new Fiscal year, be it: RESOLVED, that the Filipino Dentists in KSA adopt the fiscal year beginning JUNE 01 to May 31 from the previous fiscal year of January 01 to December 31 and also making its ANNUAL ELECTION every February.

RESOLVED, that the officers of the Filipino Dentists in KSA are, and each alone is, hereby authorized to do and perform any and all such acts including execution of any and all documents and certificates, as such officers shall deem necessary or advisable, to carry out the purposes and intent of the foregoing resolutions.

RESOLVED FURTHER, that any actions taken by such officers prior to the date of the foregoing resolution adopted hereby that are within the authority conferred thereby are hereby ratified, confirmed and approved as the acts and deeds of The Filipino Dentists in KSA.

It is hereby certified by the undersigned that the foregoing resolution was duly passed by the Board of Directors of the above-named Filipino Dentists in KSA on the 26th of June, 2015. In accordance with the memorandum or By-laws and Articles of Incorporation of The Filipno Dentists in KSA and the laws and By-laws governing The Filipino Dentists in KSA and that the said resolution has been duly recorded in the Minute Book and is in full force and effect.

Amended under: Dr. Imelda Marzan BOD Chairman, FY2015-2016

Section 2 The elected officers shall have a regular monthly meeting every first Friday of the month. The place of the meetings shall be determined by the Board.

Section 3 Each member shall be required to register with the secretary at the time of the meeting

Section 4 General Members Assembly The Organization shall hold General Assembly Meeting of all its members at least twice a year The 1st General Assembly shall be held every 1st Friday of December while the 2nd General Assembly and election of officers shall be held every 1st Friday of May. (As Amended on November 5, 2021)

Section 5 Emergency Meetings

Section 6 Special Meetings

The Association shall have its principal office in the city of Riyadh, Kingdom of Saudi Arabia.

An official emblem shall be adopted by the Association showing the flags of both the Philippines and the Kingdom of Saudi Arabia held by the seal of the dental profession to symbolize unity and cordial relations between the two countries, with the flag of KSA on the right side, being the host country. The outline of Philippine seal with its Arabesque ornate form tainted with Royal Arabic Maroon signifies amalgamation of cultures. The white background symbolized oneness and unity with no divisions whatsoever as the group greatly aspires, while the green laurels symbolize excellence and achievements of the profession. The color of the ribbon bearing the name of the group symbolizes the color of the dental profession and the legacy of the profession’s patron saint, Saint Apollonia. The emblem also shows the historical year 2011 when the Filipino dentists in KSA were united to form this Association.

Section 1 The Constitution or any part thereof may be amended by two thirds (2/3) vote of the voting delegates present provided, however, that such documents shall be submitted to a postal and/or electronic mail referendum or ratification by the members of the Association meeting at a General Assembly. Promulgation shall be 60 days from the date of approval.

Section 1 The Organization of the Constituent Chapter of the Association

A Constituent Chapter of the Association may be organized in a city, or province of the Kingdom of Saudi Arabia, into Northern, Eastern, Southern and Western chapters.

Section 2 Name of the Constituent Chapter The Constituent Chapter shall bear the name of the City or Province of its jurisdiction.

Section 3 Powers and Duties of the Constituent Chapter A) Constituent Chapters shall have the power to provide for their own financial support B) It shall be the duty of the chapter to collect membership fees and/or dues from among its members of the FDK C) It shall be the duty of the chapter to report to FDK of its record of activities D) It shall be the duty of the chapter to promote the objectives of the Association in its area of jurisdiction E) The chapter shall seek to full advantage the services of its Chapter Representative to promote its plans and objectives

AMENDMENT: Creation of SPLE- Special Professional Licensure Examination Committee A. The SPLE shall be composed of appointive Over-all Chairman, Coordinators from Central, Eastern, and Western Regions a. Over-all Chairman- The appointive individual has the approval of the board b. Coordinators- Appointed by the current President or respective head of the region as their Committee on SPLE B. This Special Committee is directly under the supervision of BOD C. Members of FDK-SPLE program are graduates of B.S. Dentistry who has no license to practice given by the PRC D. A fee of 200SAR to be collected and which shall be allocated as follows: 50% will be allocated to the General fund of FDK and the other 50% will be use as SPLE fund to sustain the expenses under this program and the SPLE committee shall submit activities and financial report during the end of the fiscal year. The fee stipulated shall be increased or decreased through the recommendation of the SPLE Committee and the approval of 2/3 members of the Board dully called for this purpose and without need of amending the By-laws and Constitution. Duties and Functions: 1. The Over-all Chairman will act as the supervisor and he/she will coordinate to the different region and assist all members who wants to enroll in the on-line refresher course given by UPCD- University of the Philippines College of Dentistry and approved by PRC. The said refresher course is one of the requirements in getting the SPLE exam. 2. The Chairman/coordinators will give assistance to those who wants to take examination which includes but not limited to application, filing, submission or requirements and assistance to the examinees during registration period and examination day. 3. They shall have direct communication to the current president/VP and to the concerned national agencies or government agencies which shall include but not limited to Philippine Professional Organization (PPO) and Philippine Overseas Labor

Office (POLO) who are authorized to disseminate the examination under the supervision of Philippine Regulatory Commission (PRC) Amended under: Dr. Fe Elona Canapi BOD-Chairman FY2018-2019

Section 1 The Standing committees shall be: A) Committee on Membership B) Committee on Finance C) Committee on Continuing Professional Education D) Committee on Constitution, By-laws and Legislation E) Committee on Public Health

Section 2 Duties of the Standing Committees A) Committee on Membership 1) To encourage dentists practicing their profession in KSA to be members of the Association 2) To encourage non-dentists to be members of their respective professional organization and to affiliate themselves with the FDK 3) To devise ways and means of maintaining the interest of the members and prospective members through fellowship projects and goodwill promotions or any manner that will serve to benefit its members B) Committee on Finance 1) Preparation of Budget 2) Appropriation of Accounts 3) Audit of FDK Book of Accounts C) Committee on Continuing Professional Education 1) To design and prepare programs for national, area, regional, chapter/affiliate society scientific meetings and symposia 2) To organize the composition of the Speaker’s Bureau and establish guidelines and criteria in the selection of its pool of Speakers 3) To collaborate with PRC and Saudi Commission for Heal Specialties in implementing the continuing professional education among practicing dentists, dental hygienists and dental technologists in consonance with the guidelines of the Continuing Professions Program (CPE) Council of the Professional Regulation Commission and that of the Saudi Commission for Health Specialties and Saudi Dental Society 4) To submit annual and quarterly reports to the Secretary for the PDA requirements. D) Committee on Constitution and By-laws and Legislation 1) To recommend necessary amendments to the Constitution and By-laws to keep it attuned to the needs of the time 2) To act as Reference Committee for proposed amendments to the Constitution and By-laws

3) To initiate, recommend and to lead advocacy for legislations beneficial to the dental, dental hygiene and dental technology professions more importantly for the nation’s oral health and welfare. 4) To keep the members of the dental, dental hygiene and dental technology professions informed of such bills which will affect the oral health of the public, the dentists, and the practice of dentistry 5) To compile and collect all laws, ordinances, court decisions and legal opinions affecting or related to dentists and practice of dentistry, dental hygiene and dental technology and to publish the same for the information of dentists. 6) To appoint a committee on code of ethics, complaints and grievances D) Committee on Dental Public Health 1) Preparation of materials for Publication on Public Health Education and dental care such as pamphlets, films, film slides, postcards and exhibits, for the use of teachers and health education workers and for exhibition and distribution to the general public in coordination with the Mass Media officer 2) To develop outreach projects regarding dental health which may be used by constituent chapters

Section 3 Duties of the Special Committees under each Standing Committees: I) Committee on Membership 1) To issue FDK IDs to members of the Association 2) Welfare and Trust Fund (Living Dentists Benefit, Calamity Fund, Mortuary) 3.a) To prepare guidelines and plan to study ways and means to assist members of the FDK who victims of accidents may be, of death caused by natural calamities 3.b) To keep a continuing study of improving the capacity of the Association to extend aid or benefits to its members

Committee on Sports 1) To promote and maintain good physical and mental health of the members of the FDK 2) To foster camaraderie and friendship as well as the spirit of sportsmanship with the different members of the chapters and affiliates 3) To establish unity and bonding of each member by encouraging them to participate in all sports activities 4) To create national tournament that will involve every FDK member throughout the Kingdom.

Committee on Socials 1) To prepare a general plan of social events, set guidelines and make tentative schedule of particular social affairs not otherwise provided for in the By-laws 2) To coordinate will all concerned, determine and recommend the time, date, place of the affair, guest list and other matters regarding its activities 3) To appoint Committee on Physical arrangement, food and sound system

Committee on Information (Publication and Website) 1) To draw guidelines and standards to encourage and assist the constituent chapters in publishing newsletter for their members

2) To publish information materials designed to orient new and prospective members and other campaign aids for the committee on Membership 3) To publish materials to be used as guidelines for organization, administration and operation of the constituent chapters 4) To publish the necessary reference materials, studies and reports in collaboration with the Board of Directors and other committees of the Association as the need arise 5) To cause the printing of the Association’s forms, publication, certificates and other printing needs 6) To publish education and informative materials to promote oral health in coordination with the Committee on Dental Public Health 7) To develop the Association’s capability to generate printed materials like posters, video films, etc. for the continuing education program, health education and Public Health Committee activities 8) To publish rules and laws and guide the members on the new developments

Committee on Dental Laboratories 1) To establish a strong and harmonious relationship among the dentists, dental technologists and dental laboratory proprietors 2) To enhance further dissemination of information to dental laboratories as well as dental technologists about the new Dental Law in the Philippines better known as RA 9484 wherein, they would be integrated with the Philippine dental Association in accordance with the Saudi law. 3) To conduct meetings, symposia and seminars to further enlighten the dental technologists with rules and regulation as stipulated under the newly passed Dental Law in the Philippines 4) To organize series of scientific seminars or conventions, if possible, to enhance their technical knowledge to develop their art and craftmanship. To arrange solutions to their business and technical problems and to set high standard of integrity, honor and courtesy among their relationship with each other and with the dental profession. 5) To coordinate with the FDK chapter representatives nationwide to conduct seminars with dental laboratory owners and their dental technologists and to require chapter presidents to acquire list of dental laboratories operating in their area whether they have license to operate or none.

II) Committee on Finance Ways and Means, Grants and Donations 1) To generate other fund sources aside from membership fees 2) To recommend and secure measures for the productive safekeeping and sound investments of funds generated.

Committee on International Trade Relations 1) To encourage and develop satisfactory relations with the various local and international business organizations representing the dental trade, the dental prosthetic laboratories, and the dental equipment manufacturers. 2) To formulate plans to establish and maintain the highest attainable level of technical standards related to the dental, dental hygiene and dental technology

professions and to submit such plans to the Board of directors for action in cooperation with the MOH, Dental Trade Organizations and others. 3) To maintain close liaison with the Saudi Dental Society, ADA, Federation Dentaire Internationale, Asia-Pacific Dental Federation, WHO, and other health (corresponding) agencies here and abroad, to include those that deal with dental hygienists and dental technologists. 4) To encourage participation to international conferences, workshops and seminars organized and initiated by the above-mentioned organizations 5) To arrange an exchange program of print materials, video films and other materials which can contribute to the technical professional growth of the members of the Association

III) Committee on Continuing Professional Education Speakers’ Bureau 1) To serve as the official vehicle of FDK for lectures 2) To assist constituent chapters in obtaining and selecting speakers for their respective symposia 3) To share the contribution and support of our colleagues who excel in their field of expertise and specialization 4) To update the communication techniques through speaker development seminars 5) To consolidate and program the assignment of speakers 6) To make available to every chapter and affiliate organization of the FDK a list of speakers for their selection

IV) Committee on Constitution & By Laws and Legislation Committee on Code of Ethics/ Complaints and Grievance 1) To consider proposals for amending the Code of Ethics and to make necessary recommendations 2) To provide advisory opinions regarding the interpretation of the Code of Ethics 3) To consider appeals and complaints from members of the Association or the constituent chapters 4) To implement and enforce equitably the Code of Ethics for dentists upon all active members of the Association and recommend to the Board of Directors suitable sanctions for violating members after due process 5) To accept, evaluate and verify complaints and grievances from members, individuals and other agencies

Protocol 1) Manage the protocol requirements of the FDK functions 2) See to it that all rules, regulations and guidelines on protocol adopted and approved by the FDK are followed and implemented 3) Make sure that all materials needed such as flags, banners, rostrum, gavel and gong, printed materials, logo of the organization and others are brought in by an assigned member. He/She must see to it that they are in proper arrangement.

V) Committee on Public Health Oral Health Promotion and Research

1) To gather informative materials for dissemination to the public regarding the importance of oral health 2) To develop outreach programs promoting oral health awareness 3) To conduct capacity building seminars for health education workers 4) To promote and conduct research on oral health, relevant dental products and clinic procedures 5) To compile scientific date for study and evaluation 6) To perform such other duties which the Board of Directors may assign from time to time

Council on Dental Products 1) Document evaluation and verification 2) Clinic testing and evaluation

FDK Indigence Clinic To provide basic dental health services to the unserved and underserved members of the community, both in the Philippines and KSA

Section 1 The Continuing Education Program shall be the primary responsibility of the Association towards the professional development of its members keeping them abreast with universal developments in the science and practice of Dentistry.

Section 2 The Association shall conduct a program of continuing education at its Annual General Assembly and a staggered annual program of similar nature although smaller in scale of Continuing Education at regional area levels through the constituent chapters

Section 3 The Board of Directors shall take care of the management and arrangement of the continuing education through its committees

Section 4 All Scientific Programs whether sponsored or funded by the FDK which will earn CPE units for the attendees must be integrated into the CDE Chairman’s overall program

Section 1 The Annual General Assembly A) The annual general assembly shall be held on the decided date at a place that shall be decided by the President-Elect with the concurrence and approval of the Board of Directors through the recommendation of the Executive Committee of the annual general assembly, provided further that the venue shall be selected not less that 6 months in advance

B) The President-elect shall be the General Chairman of the Annual General Assembly C) It shall be the duty of the Executive Committee to manage, arrange, supervise and coordinate all activities incident to organizing and making the Annual General Assembly a success D) There shall be Dental Trade Exhibits. The committee on Trade relations shall give direct supervision and assistance to the Executive Committee over the dental trade exhibits subject however to the Policies and Guidelines that may further be established by the Board of Directors E) The President-Elect, as the General Chairman shall be given the authority to appoint the various committees F) The President- Elect shall appoint a Convention Treasurer and Auditor but shall submit a properly audited report to the Board of Directors and FDK Treasurer on the first Board Meeting, income generating consists: registration, sponsorship, trade exhibits, venue, presidents night, fellowship, appreciation, awards night, and other reports one month after the Annual General Assembly Section 2 Admission to any continuing education program during the annual convention shall be limited to active, associate and auxiliary members of the Association who are in good standing

Section 1 The Association shall provide publications to all members in good standing

Section 2 The Association shall publish a quarterly journal with an official name which shall be decided later by the concurrence of the association’s Board Members, and in which shall be published articles of interest and value to as well as reflective of the profession and the science of dentistry in the country and overseas, The association shall also publish the FDK Bulletin which shall reflect the internal activities of the Association- its constituent chapters and its affiliated organizations.

Section 3 Publication of the Association shall be funded from these sources; (a) Voluntary contributions from benevolent members (b) sale of advertisement space in the Association’s publication and (c) donations from private companies and individuals

There shall be an official e-mail address where all transaction pertaining to the circulars of the association can be made in accordance with the Association’s By-laws. Only the Executive Council, namely: president, president-elect, vice president, secretary, mass media officer, and the business manager, can access this account. The official e-mail address of the Association shall be: filipinodentistksa@yahoo.com

Section 1 Sources of Funds: Annual Membership Fees A) Active member’s annual fee: The active member’s annual membership fee shall be determined by the Board of Directors. PDA membership B) Associate member’s annual fee: The associate member’s annual membership fee shall be determined by the Board of Directors C) Auxiliary member’s annual Fee: the non-dentist member’s membership fee shall be determined by the Board of Directors (As Amended on October 16, 2021)

Section 2 Convention/Seminar Fees A) Convention/Seminar fees shall be collected from the registrants in the amount fixed by the Executive Committee, and upon approval of the Board of Directors B) Dues may also be collected from registrants attending continuing education programs sponsored by the Association and which amount shall be approved by the Board of Directors

Section 3 Donations, Grants, Assigns The association shall solicit donations, accept grants and/ or assigns from any legitimate source, whether in cash or kind

Section 4 The Association shall generate funds from sale of advertisement spaces in its publications.

Section 5 Classification of Funds The funds of the Association shall be classified into General Fund, and Special and Fund. A) The General Fund shall be derived from the income of the association from membership fees and dues; sale of advertisement spaces in the association’s publications; rentals and/or sale of franchise for trade exhibits; subscriptions to publications of the association; cash donations to the Association not specified for any particular or special program or project of the Association. The operations fund of the Association shall be taken from the general fund. B) The Special and Fiduciary Fund shall be that money placed in trust with the Association in the nature of special funds, donation, or grants to cover special programs or projects of the association. Some of these are: 1. The Continuing Education Fund 2. Legal Affairs Fund 3. The Publication Fund 4. The Welfare and Trust Fund 5. ETC C) PANDEMIC FUND: Source of fund, example "Almoners fund", to collect during General Assembly and Family gathering. The fund will be used to support financial assistance of members who suffered from the pandemic. The affected member must

provide medical certificate for verification and to be approved by the President of FDK and seconded by the Chairman of the Board of Directors. (As Amended on October 16, 2021)

Section 6 General Fiscal Provisions A) All monies, bonds and/or paper securities of the Association shall be deposited in reputable government and/or private banking institution approved by the Board of Directors B) Monies of the association shall be deposited in accounts specified by provision of the bylaws of the constitution, or in accounts approved by the Board except in the money market C) Accounts of the Association shall be in the name of the FILIPINO DENTISTS IN KSA under three signatories: (for purposes of deposit) The President of the Association, the Treasurer and the Executive Vice President. (For Disbursements) The president and/or Executive Vice president and Treasurer. D) Money generated during the annual general assembly should be reverted to the general funds within 30 days after the last day of the convention. E) The Treasurer may appoint deputies duly appointed by the Board of Directors, but the Treasurer shall remain the responsible officer for the funds, and who shall be accountable for the Association.

Section 7 Disbursements A) Disbursements shall be supported by receipts B) Disbursements shall not be made without the approval of the Board of Directors C) Purchase of materials and/or equipment above shall not be authorized without proper canvass. By Canvass is not meant the pertinent papers showing cost of materials obtained from more than one source, but shall include the report of a special committee duly formed to examine the veracity of such papers D) Allowable Expenditures that requires approval from the Board of Directors

1) FDK President Expenses – These are expenses of the FDK President attending FDK official functions such as PDA convention and House of Delegates, FDK induction ceremony from different regions namely Eastern and Western.

2) Annual allocation of funds for airfare and land transportation such as 2 consecutive PDA convention which includes House of Delegates, HOD.

4000sr (2000sr for PDA Convention and 2000sr for HOD) for the airfare ticket. 1000sr within the Kingdom transportation such as 700sr for the Western Region (airfare) and 300sr for the Eastern Region (by land). All is mandated by the FDK organization depending on the availability of FUNDS and upon the approval of the Board of Directors.

3) Accommodation. The host Chapter should provide for the accommodation of the FDK President during the event.

4) SPLE Expenses. 1000SR budget will be provided to the SPLE Chairman. This amount shall cover the communication expenses incurred during filling of SPLE applications and cost of review materials. This will be release after the recommendation of the SPLE Chairman and President and upon approval by the Board of Directors.

5) BOD fiscal year budget of 2,400 SAR shall cover the meeting expenses. (As Amended on October 16, 2021)

Section 8 Such budgetary and or/fiscal controls and/or measures as are deemed necessary shall be passed by the Board as long as they do not negate the general fiscal provisions heron provided

AMENDMENTS:

APPROVING CHANGES in ORGANIZATION FUNDS USAGE (Duly passed on the 16th day of September 2015)

WHEREAS, That the allocation of: 50% of the funds for GENERAL FUNDS 10% of the funds for SPORTS 10% of the funds for OUTREACH 20% of the funds for MEMBERS EMERGENCY MEDICAL ASSISTANCE 10% of the funds for PUBLICATIONS

All of this has been recommended for the adoption by the Chairman of the board.

WHEREAS, Any of this funds will not be used for any other purpose other than the stated above and if ever it will be used for other purpose. It needs to be APPROVED by the board of directors.

RESOLVED, That the officers of the organization are, and each acting alone is, Hereby authorized to do and perform any and all acts, including execution of any and all documents and certificates, as such officers shall deem necessary or advisable, to carry out the purposes and intent of the foregoing resolutions. RESOLVED FURTHER, that any actions taken by such officers prior to the date of foregoing resolutions adopted hereby that are within authority conferred thereby and are hereby ratified, confirmed and Approved as the acts and deeds of this organization.

It is hereby certified by the undersigned that the foregoing resolution was duly passed by the Board of directors of the above-mentioned organization on the 16th day of September, year 2015. In accordance with the memorandum of By-laws governing the organization and that the said resolution has been duly recorded in the Minute book and is in full force and effect.

Amended under: Dr. Imelda Marzan BOD Chairman, FY2015-2016

Approving changes in Organization Fund Usage

Whereas the 20% of funds for MEMBERS EMERGENCY / MEDICAL ASSISTANCE and PERSONAL DONATIONS to be given:

1. Death Assistance a. 2000sr – for Members b. 1000sr – for immediate family (Husband, Children, Parent) 2. Hospitalization Assistance a. 1000sr – for a 3 days confinement in the hospital for major operation or any equivalent cases, for accident. This can be awarded once. 3. Legal assistance a. 500sr – given to members who have pending / ongoing legal case from Saudi Ministry of Labor Resolved, that the officers of the organization are authorized to perform and carry out the proposed resolution. Furthermore, it was duly Passed by the Board of Directors of the said organization on the 19th of October 2018

Amended under: Dr. Fe Elona Canapi BOD Chairman, FY2018-2019

BOARD RESOLUTION NO. __1____ SERIES OF 2020 held on August 26, 2020 at Riyadh KSA

“WHEREAS, the (name of company/organization) has an existing allocation of 20% of the fund for MEMBERS EMERGENCY/MEDICAL ASSISTANCE AND PERSONAL DONATIONS given as follows:

Death Assistance 2000sr – for Members 1000sr – for immediate family (Husband, Children, Parent)

Hospitalization Assistance 1000sr – for 3 days confinement in the hospital for major operation or any equivalent cases, for accident. This can be awarded once.

Legal Assistance 500sr – given to members who have pending/ongoing legal case from Saudi Ministry of Labor

“WHEREAS, the Board of Directors would like to modify the fund allocation for death assistance to its members as above-stated .

“WHEREAS, due also to the continuous spread of the COVID-19 pandemic, the Board of Directors proposed to provide assistance to its members who will be found to be infected by COVID-19;

“NOW, THEREFORE, RESOLVED, AS IT IS HEREBY RESOLVED, that the Board of Directors with unanimous concurrence of majority of its members, hereby authorizes to modify the fund allocation for death assistance to its members as follows:

Death Assistance 1000sr – for Members 500sr – for immediate family (Husband, Children, Parent)

“RESOLVED FURTHER, that the Board hereby approves to provide assistance to its members found to be infected by COVID-19, as follows:

COVID-19 Assistance 500sr – COVID positive members in home quarantine

“RESOLVED FURTHERMORE, that the Board hereby agrees to add as a condition that for the members to avail of the foregoing assistance from the organization, they must be fully paid of the membership fee amounting to 200sr;

“RESOLVES FURTHERSTILL, that the members of FILIPINO DENTISTS in KSA are hereby granted the power and authority to perform such acts necessary to carry out the foregoing resolution;

“RESOLVED, FINALLY, that this Resolution shall remain, valid, subsisting and enforceable upon the Association unless subsequently modified, revoked or rescinded or superseded by a resolution of the Board of Directors.”

CERTIFICATION

I, _Imelda Marzan the duly elected Secretary of FDK-BOD'S do hereby certify that the Board of Directors in a meeting held on August 26 ,2020 approved the foregoing resolution.

Secretary

APPROVED BY:

Dr. Lourdes Madayag Member Board of Director

Dr. Elias Fernando Jr. Member

Board of Director

Dr. Jill F. Paspe Member Board of Director

Dr. Redelma M. Cabal Member Board of Director

Dr. Fe E. Canapi Member Board of Director

Dr. Amalia C. Mingo Member Board of Director

ATTESTED BY:

__Dr. Venus R. Kudiyil__ BOD Chairman

SUBSCRIBED AND SWORN to before me this _________ day of __________________________ at ______________________________, who are personally known to me and to me known to be the same persons who executed the foregoing instrument and who exhibited to me their valid Identification Cards, under their names.

Doc. No. ______; Page No.______; Book No.______; Series of 2020.

AMENDMENTS: Section 1 Sources of Funds: Annual Membership Fees

C) Auxiliary member’s annual Fee: the non-dentist member’s membership fee shall be determined by the Board of Directors

Section 5 Classification of Funds A. General fund B. Special and Fiduciary Fund C. PANDEMIC FUND: Source of fund, example "Almoners fund", to collect during General Assembly and Family gathering. The fund will be used to support financial assistance of members who suffered from the pandemic. The affected member must provide medical certificate for verification and to be approved by the President of FDK and seconded by the Chairman of the Board of Directors.

Section 7 Disbursement

D. Allowable Expenditures that requires approval from the Board of Directors

1) FDK President Expenses – These are expenses of the FDK President attending FDK official functions such as PDA convention and House of Delegates, FDK induction ceremony from different regions namely Eastern and Western.

2) Annual allocation of funds for airfare and land transportation such as 2 consecutive PDA convention which includes House of Delegates, HOD. 4000sr (2000sr for PDA Convention and 2000sr for HOD) for the airfare ticket. 1000sr within the Kingdom transportation such as 700sr for the Western Region (airfare) and 300sr for the Eastern Region (by land). All is mandated by the FDK organization depending on the availability of FUNDS and upon the approval of the Board of Directors.

3) Accommodation. The host Chapter should provide for the accommodation of the FDK President during the event.

4) SPLE Expenses. 1000SR budget will be provided to the SPLE Chairman. This amount shall cover the communication expenses incurred during filling of SPLE applications and cost of review materials. This will be release after the recommendation of the SPLE Chairman and President and upon approval by the Board of Directors. (As Amended on October 16, 2021)

Section 1 The Chairman, Committee on Code of Ethics may recommend to the Board of Directors the suspension and expulsion of any member if after investigation, he is found to have violated the Regulatory Code of Dental Practice in the Philippines and in the Kingdom of Saudi Arabia, or whose certificate of Registration has been revoked by the Professional Regulation Commission and/or the Saudi Commission for Health Specialties

Section 2 Any officer of the Association may be impeached for cause, upon recommendation of the Committee on code of ethics and after having been given a chance to defend himself in accordance with rules and/or procedures of due process.

Section 3 Any member of the Association who has been found guilty and has been convicted by any court of law in the Philippines and KSA

Section 4 FDK Membership of a member/officer can be suspended on the following grounds: I. Insubordination II. Non-liquidation of financial report of the chapter/affiliate and association within the prescribed period III. Violation of the Code of Ethics of Dental Practice in the Philippines and KSA IV. Conduct unbecoming of any FDK Officer and member V. Violation of any provisions of the FDK Constitution and By laws

This Constitution and By-laws of the Filipino dentists in KSA shall be effective and executory upon signature of the following: The Association’s Executive Committee and the Philippine Embassy Representative and upon the date of approval from the Philippine Embassy in KSA.

Dr. Lourdes Nazario Madayag (President) Dr. Jill French- Paspe (Vice-President) Dr. Elias Bergonio Fernando Jr.(President- Elect) Dr. Imelda B. Elnar-Marzan (Secretary) Dr. Fe Elona Canapi (Businiess Manager) Dr. Redelma Macapili-Cabal (Mass Media Officer)